Summary. When writing a new employee announcement email, you should include the new employees name, their start date, and position with the company. You should send the email the department that the new employee will be working in.
You’ve gone through a lot of effort to find the best employee for your company. The new hire is about to start, but you want to do everything right. You can ease the employee into the position by letting the rest of the staff know this person is coming.
This connection with the new employee also bridges communication, and it lets them know you’re interested in them. They will appreciate that others will know to expect them on their first day.
In addition to making the new hire feel welcome, the announcement email prepares the staff that’s there for the new person. Some people on the team probably won’t give the email too much thought because it doesn’t affect them a lot. But other people will be excited about a new hire. Maybe they’ll work with them directly, and it will change their work dynamic. Or perhaps they will simply reach out to the new person to let them know they’re welcome there.
Whether you’re the human resources director or the hiring manager, creating a template for new employee announcements is an excellent idea to make your job easier. You’ll probably have to do a bit of tweaking to make it work, but you will want to get some of the same points down each time.
Information you might want to include in your new employee email announcement could be:
Many companies also offer an introduction time, maybe at break time or lunch, for the new employee. If this is your company policy, you’ll want to include that in the email as well. Make sure your team knows where and when they can say hello and welcome their new colleague.
Subject Line: Help us welcome Nancy Newton to our team!
Hello Team,
I’m very pleased to announce that Nancy Newton will be joining our Human Resources Department here at Willowbury Industries on January 2, 2021. Nancy will be reporting to Janice Dickson and occupying the desk right outside of Janice’s office.
As the new H.R. Assistant, Nancy’s responsibilities will include handling our organization’s daily administrative duties. This will include recruitment, record maintenance, and payroll processing. She will also be your point of contact should you have any questions about your health or disability insurance plans.
Nancy comes to us from the great state of Texas. She moved here to be closer to her family and is excited to be back in Seattle. In Texas, she worked for LongHorn Industries as the Administrative Assistant before going to the University of Texas in Austin for her Bachelor of Science degree in Human Resources.
While Nancy tells us she’s excited to be back in her hometown and near family, she will miss the rodeo. That’s because when Nancy lived in Texas, she became quite a rodeo buff. So much so, she decided to try it herself. She’s competed in more than 20 rodeos and has won several awards for tie-down calf roping.
Please say hello to Nancy if you see her in the office and join us for a Friday pizza lunch in the cafeteria to welcome her.
Sincerely,
Jim Danner
CEO Willowbury Industries
Subject Line: Welcome [Employee name] to [Company name]
Hi everyone,
Please join me in welcoming our newest team member, [employee name]. [Employee name] will be joining us next [Start date] as the [Job title] and taking over our [job position].
[Employee name] is a [academic/schooling background] student and working to earn an Associate Degree in [major]. His target date for completion of the course is next May.
Nancy Newcomer will be training [employee name], and I’m sure you’ll see the two of them in the office during orientation next week – so be sure to say hi. If you don’t get the chance to see [employee name] throughout the week, we’ll be hosting a brief welcome coffee and donut break on Friday.
[employee name] is a volunteer at our local [program], [fun fact about employee], and [fun fact about employee]. Before beginning [academic/schooling background], [employee name] attended [academic background] and was a graduate of the [graduation year].
We’re excited about [employees name] ideas for taking [company name] to a new level and incorporating TikTok videos into our repertoire. This should help us reach our revenue and reach goals for 2021.
Regards,
[Your name]
[Your job position]
[Company name>
To make your employee announcement more successful, add a personal touch. We suggest saying something personal about the employee. Maybe they can give you a few interesting facts about themself. Perhaps they’d like to add a photo of them with their family or their pets or a photo of their favorite pastime.
A fun approach to new hires is to create a short questionnaire and have the employee complete it, and then share the answers. Questions like the following can be fun and great conversation starters:
These are all icebreakers, questions designed to get people talking, sharing a little bit about themselves, but they’re not meant to pry or get too personal. If you’re going to do something like this, the key is making sure it’s the same questionnaire for all new hires.
Be cognizant of the fact that some people like to get personal with their coworkers and develop friendships. Other people would rather keep it strictly professional and not share too much of their personal lives. It can be a fine line and difficult to manage.
This all depends on your company, the size, and the culture. Some companies like to send email introductions to the entire organization. Others find that that is not a good solution for many reasons.
Each employee comes with a different set of skills, background, education, and they’ll be filling different roles. That can make the new employee email announcement challenging to write. While you can use a template, there are still going to be some differences. The following tips might help.
It’s best if you keep your announcement to one page or even just a few short paragraphs. You want to make the email easy for others to read so they don’t skim so much that they miss important information. But you do want to create a little buzz, so people get excited about their new colleague.
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